Privacy Policy

What Data We Collect

When you use this website, we may collect the following information:

  • Feedback Form: If you choose to complete the optional feedback form, we may collect your responses, and if you provide them, your name and email address.
  • Website Analytics: We may collect anonymised data about how you use the website, such as which pages you visit and how long you spend on them. This helps us improve the site.
Why We Collect Your Data

We use the data we collect for the following purposes:

  • Feedback responses: To evaluate and improve the site based on your experience and evaluate how successfully the information has been communicated and implement any changes suggested.
  • Name and email: Only collected if you volunteer them, and only used to follow up about the materials you consider donating.

The legal basis for processing your data is consent. You actively choose to submit the feedback form and you are asked to give consent before providing any personal information.

How We Store Your Data

Your data is stored securely within this website’s WordPress database, which is hosted by [SiteGround]. Access to the data is restricted to the project team (Dr Fiona Clark).

We will retain your data for the duration of the project. After the project concludes, any personal data (names and emails) will be securely deleted unless you have given separate consent for it to be retained.

Who We Share Your Data With

We do not share your personal data with any third parties. Your data is only accessible to the project team. Anonymised, aggregated data (e.g., “75% of users found the tool useful”) may be used in reports, publications, or presentations about the project, but no individual will be identifiable.

Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Correct any inaccurate data
  • Delete your data (the right to be forgotten)
  • Withdraw consent at any time
  • Object to how your data is being used
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled

To exercise any of these rights, please contact Dr Fiona Clark [living.archive@qub.ac.uk].

Queen’s University Belfast Privacy Notice

This website sits under the governance of Queen’s University Belfast. For more information about how the university handles personal data, please see the Queen’s University Belfast Privacy Notice.

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be published on this page. We encourage you to check back periodically.